Welcome to Arkansas State University!

Travel Services

Travel Services is dedicated to providing information on travel policies and procedures to the faculty, staff, and students of Arkansas State University.

New to A-State or want a refresher? 

  • Complete training videos in Taleo Learn
  • Review the Travel Process page for an overview of what to do before, during, and after a trip.
  • Review the Travel Procedures Overview for an overview of our Operating Procedures. 
  • Review the training materials in the Concur Training Guide and Concur Quick Guide widgets.
  • Review past announcements. 
  • Contact travel@astate.edu for additional help.

Latest Announcements

05/31/2023

The Offices of Procurement Services and Travel Services are announcing a new feature of SAP Concur that will go live June 26, 2023. Concur Detect by Oversight is an automated auditing tool that will help both departments streamline and improve the processing of Expense Reports. As early as this week, you will begin to see a new status message on Expense Reports that says “Pending External Validation” after submission. The purpose is to make sure the audit flags and exceptions we’ve built work and to provide data into the Oversight software for trend analysis before go live. Until go live, the Expense Report will stay in this status for 6 hours before being pushed through the normal approval workflow steps. Other than this there will be no changes to how you process or approve Expense Reports. If you have questions or concerns, please contact Marcus Carlton, 972-2011.

Resource Links
Concur Training Guides
Concur Quick Guides
Vehicle Safety Program

All who drive on university business must be pre-approved through the Vehicle Safety Program.

Vehicle Safety Forms (VSP1, VSP2, Safety Tips)


Vehicles Used for University Business

Accidents and Traffic Violations: Drivers must report all accidents that occur on university business in any vehicle to local law enforcement while still at the scene, and if in a rental to the rental company. As soon as possible accidents and traffic violations must also be reported to your immediate supervisor and to Travel Services at 870-972-3903.

Enterprise - 1-800-307-6666

Personal Auto Insurance: Employees be aware - when using personal vehicles on university business, your personal auto insurance is primary. It is your responsibility to contact your insurance agent to confirm if "business use" coverage is needed. In no circumstance does the university's auto policy provide physical damage coverage for your vehicle.


Travel Services
Contact Travel Services

Physical Location:

Facilities Management

Phone:

870-972-3903

Email:

travel@astate.edu

Postal Address:

Travel Services

PO Box 850

State University, AR 72467