Welcome to Arkansas State University!

Lodging

  • Reimbursement for lodging is limited to the single room rate. The maximum daily allowance will be limited to the federal per diem rate depending on the location for both in state and out of state travel. Room taxes are not included in the federal per diem rate and may be claimed for reimbursement
  • If a room is occupied by more than one person, the single room rate must be noted on the receipt
  • When two or more employees share the same room, the total claimed for reimbursement must not exceed the total paid for the room
  • Traveler must obtain an itemized receipt showing a $0 balance and receipt must be in the traveler's name in order to receive reimbursement
  • Reimbursement for other types of lodging is allowed if a benefit to the state can be shown.  This would including non-conventional lodging such as rentals obtained through an online marketplace, bed and breakfast, or recreational vehicles(trailer/camper)
  • If obtaining a non-traditional rental through an online marketplace, documentation must be submitted breaking down the cost per traveler.  In addition, reasonable cleaning charges may be allowed IF, when added to the cost of the rental, would not cause the amount to exceed lodging costs listed in the Federal Travel Directory for the destination.
  • Use of a recreational vehicle(trailer/camper) is allowable, provided that the cost of parking fees, connection, use and disconnection fees for utilities, electricity, gas, water, sewer, and dumping fees do not exceed lodging costs listed in the Federal Travel Directory for the destination.
Lodging
Contact Travel Services

Physical Location:

Facilities Management

Phone:

870-972-3903

Email:

travel@astate.edu

Postal Address:

Travel Services

PO Box 850

State University, AR 72467