A-State Operating Procedures

Academic Affairs and Research

• 02-01---Patents

• 02-02---Misconduct in Research

• 02-03---Human Research

• 02-04---Faculty Replacement - Illness and Emergency

• 02-05---Extra Compensation for Faculty

• 02-06---Intellectual Property not subject to Patent

• 02-07---Departmental Challenge Exams

• 02-08---Residency Regulations

• 02-09---Reassignment of Faculty Workload

• 02-10---Key Provisions of Captioning & Accessibility

Enrollment Management

• 02-11---Code of Conduct for Recruiters

Administration

• 03-01---Emergency Medical Procedures

• 03-02---Inclement Weather

• 03-03---Drug-Free Workplace

• 03-04---Unlawful Use of Drugs and Alcohol on Campus 

• 03-05---Smoking of Tobacco Products

• 03-06---Political Campaigns

• 03-07---Naming of Facilities 

• 03-08---Allocation of Space in Facilities

• 03-09---Presenting Matters to the Board of Trustees

• 03-10---Honorary Degrees 

• 03-11---Emeritus Status (System) Intent to Seek Emeritus Status Docusign

• 03-12---Affirmative Action

• 03-13---Family Educational Rights and Privacy Act (FERPA)

• 03-14---Freedom of Expression Operating Procedure

• 03-15---Relocation Allowance for New Faculty and Professional Staff

• 03-16---Pets on Campus

• 03-17---Public Art

Facilities Management

• 04-01---Campus Street Addresses

• 04-02---Promotional Signage

• 04-10---Desk Copies (No longer in effect)

• 04-11---Mail Center Services

• 04-12---Telephone Services (under review)

• 04-13---Printing Services

• 04-14---Catering

• 04-15---Keys to University Buildings

• 04-16---Motor Vehicle Parking Permits

• 04-17---Solicitation/Fund Raising

• 04-18---Facilities Management Budget & Operating Procedures

• 04-19---Maintenance and Repair of Buildings & Furnishings

• 04-20---Modification/Renovation of Buildings, Furnishings & Equipment

• 04-21---Event Support - Facilities Management

• 04-22---Night Custodians - Security (No longer in effect)

• 04-23---Purchase or Gift of Special Equipment

• 04-24---University Vehicles

• 04-25---Temperature Control

• 04-26---Use of University Facilities - Pavilion

• 04-27---Use of University Facilities - Student Union/RSSC

• 04-28---Use of University Facilities - Convocation Center

• 04-29---Use of University Facilities - Political & Fund Raising

• 04-30---Use of University Facilities - Academic Buildings

• 04-31---Projects Less than $5,000

• Capital Development Policies and Procedures

Finance and Administration

• 05-01---Chart of Accounts

• 05-03---Complimentary Tickets

• 05-04---Budget Reports

• 05-05---Budget Changes

• 05-06---Procurement Services: Professional/Consultant Services Contracts

• 05-07---Collateralization of Investments (replaced by System Policy)

• 05-08---Distribution of Facilities and Administration (Indirect Cost) Revenues

• 05-09---Procurement Services: Official Functions - Expenditures

• 05-10---Refunds - General

• 05-11---Cash Receipts

• 05-12---Archival Fee Charges (no longer in effect)

• 05-13---Check Cashing Privileges (no longer in effect)

• 05-14---Grants

• 05-15---Petty Cash Funds

• 05-16---Procurement Services: General Policy and Procedures

• 05-17---Procurement Services: Bid Requirements

• 05-18---Procurement Services: Library (No longer in effect)

• 05-19---Accounts Payable: Damaged/Incorrect Deliveries

• 05-20---Procurement Services: Equipment Service Agreements

• 05-21---Investment Policy (replaced by System Policy)

• 05-22---Travel: Authorization for Employees

• 05-23---Travel: Advances

• 05-24---Travel: Expense Allowances

• 05-25---Travel: Method of Transportation

• 05-26---Travel: Candidate Expenses

• 05-27---Travel: Student Field Trips

• 05-28---Travel: Reimbursement of Expenses (System Policy)

• 05-29---Collegiate Licensing

• 05-31---Inventory/Property Management

• 05-32---Environmental Health and Safety

• 05-33---Camps and Clinics

• 05-34---Waiver of Tuition and Fees (Employee Discount of Tuition and Select Fees System Policy)

• 05-35---Returned Checks

• 05-36---Cash Transactions by Students

• 05-37---Motor Vehicle Safety Program

• 05-38---Institutional Memberships

• 05-39---Procurement Services: Printing Rules

• 05-41---Utility Cart and Slow Moving Vehicles

• 05-42---Memberships and Licenses

• 05-43---Lease Financing

• 05-44---Request for Administrative Software

• 05-45---Capital Assets

• 05-46---Information Technology Purchases

• 05-47---Travel: Day Travel

University Advancement

Alumni Relations

• 06-01---Alumni Database

• 06-02---Definition of Alumni

• 06-03---Alumni Association of ASU

• 06-04---Release of Alumni Information

Development

• 06-05---Coordination of Appeals for Private Funds

• 06-06---Accepting and Acknowledging Gifts

• 06-07---Disposition of Gifts

• 06-08---Minimum Endowment Levels

• 06-09---Restricted Gifts

• 06-10---Matching Gifts

• 06-11---Gifts of Securities

• 06-12---Gifts in Kind

• 06-13---Donor Confidentiality

Social Media, Special Events & All-User Emails

• Daily Digest

• All-User Emails

• Submitting Events to the University Calendar

• Guidelines for Social Media Accounts

• Salutatory Lighting of University Facilities

University Communication

• 06-14---Coordination of Public Communication Activities

• 06-15---Responding to the News Media

• 06-16---Public Announcements

• 06-17---News Conferences

• 06-18---Crisis Communications

• 06-19---Protection of Privacy

• 06-20---Taping/Filming of Movies, Commercials & Documentaries

Publications and Creative Services 

• 06-21---University Publications

• 06-22---Correct Use of University Name

• 06-23---Promotional Use of Institutional Name of Logo

• 06-24---Promotional Items

• 06-25---Seals, Logos and Other Insignia

• 06-26---Newsletters

• 06-27---Stationery and Business Cards

Human Resources

• 07-01---Concurrent Employment

• 07-02---Graduate Assistantships

• 07-03---Identification Cards

• 07-04---Educational Benefits

• 07-05---Early Retirement

• 07-06---Employment Practices

• 07-07---Nepotism

• 07-08---Payroll Services: Payroll Check Distribution

• 07-09---Catastrophic Leave Program

• 07-10---Equal Employment Opportunity

• 07-11---Payroll Services: Time Reports

• 07-12---Work Schedules

• 07-13---Payroll Services: Pay Periods - General

• 07-14---Payroll Services: Pay Periods - Interim and Summer Sessions

• 07-15---Payroll Services: Pay Periods - Additional Payments to Faculty

• 07-16---Employee Transfers and Terminations

• 07-17---Employee Benefits - Miscellaneous

• 07-18---Extra Compensation - Classified Employees

• 07-19---Lifetime Passes

• 07-20---Retirement Contributions for Visiting Scholars (replaced by System Policy)

• 07-21---Retiree Unused Sick Leave Compensation

• 07-22---Release Time for Fitness Purposes

• 07-23---Leave Policy for Participation of Your Children's Educational Activities

• 07-24---Staff Development

• 07-25---Professional Development Plan for Non-Classified Employees

• 07-27---Permanent Residency Support

• 07-28---Employee Training

• 07-29---Modified Summer Work Schedule

• 07-30---Implementing ASU System Annual Leave Policy (System Policy)

Information and Technology Services

• 08-01---Use of Copyrighted Computer Software

• 08-02---Request for Administrative Software Services

• 08-03---Computer Maintenance Support

• 08-04---Computer Acquisitions, Upgrades, Maintenance, & Supplies

• 08-05---Computing Software/Hardware Acquisitions

• 08-06---Personal Computer System Support Guidelines (No longer in effect.)

• 08-07---Cable Television Service (No longer in effect.)

• 08-08---Appropriate Use Policy

• 08-09---Records Retention

• 08-10---Cell Phone and Data Phone Devices Use

• 08-11---New Account Creation