Welcome to Arkansas State University!

Non-Employees/Guests

 

Guests of State

  • Volunteer - a non-employee who donates time for activities or services to Arkansas State University receiving no compensation.
  • Official Guest - a person designated by the System or campus chief executive officer or designee as representatives of Arkansas State University for any specific event.
  • Non-Employees - any person not employed by Arkansas State University or the State of Arkansas.
  • Candidates and Recruits - a person brought in for a job interview or recruiting endeavor

A Guest of State may be allowed reimbursement for actual expenses for meals, lodging, transportation and incidental expenses when submitted on a requisition with appropriate backup. Backup should include a written explanation of the activities by the administrative head, or designee of the agency, actual itemized receipts and zero balance hotel bill.


  • Embassy Suites Hotel Room Procedures

    The below procedures are for booking hotel rooms for Guests of State. Booking for meeting space and/or food service should follow current Procurement procedures and be requisitioned from the department's FOAP prior to the date of the event. 

    • Hotel reservations for Guests of State may be booked by the preferred method of a Department Card (not a P-Card) or by requesting a direct billing from Embassy Suites.
    • Embassy Suites offers a special rate for A-State; if booking online go to www.embassysuites.com/ and under 'special rates' enter our code in the 'corporate account' field. Please contact Travel Services for the code. 
    • If a department chooses direct billing, contact the Sales Administrator at 870-619-4482.
    • Embassy Suites will send an invoice to the department responsible for the reservation.
    • Invoices from Embassy Suites will be sent on a monthly basis after the hotel stay.
    • Departments are responsible for entering a 'Payment' requisition to pay the invoice. 
  • Other Local Hotels

    This is a list of other local Jonesboro hotels that may give a A-State or State rate:

    • Baymont - may give a State rate, call and ask before booking online
    • Best Western
    • Candlewood Suites
    • Comfort Inn & Suites
    • Courtyard by Marriott (across from NEA Baptist hospital) - Ask for A-State Business rate
    • Days Inn
    • Fairfield - Ask for A-State rate
    • Hampton Inn
    • Hilton Garden Inn
    • Lexington

Non-Employees/Guests